All those weeks of planning. All those efforts and details coming together to form an extra ordinary event. The event is over, yet there are several areas where improvement was needed.
As an event planner, your job is to lead a thought-provoking discussion by asking your event team, questions in a pre-planned sequence. This event debrief will allow all of you to describe what happened during the entire event, what was accomplished, what needs were met and what areas could be worked on, for better results.
The sooner this debrief is conducted, the better; as the event experience is still fresh in the minds of everyone who worked on it. This helps because the full-scale debrief that you had planned to do in office weeks later will become easier.
Let your team know in advance that a fast, crisp discussion will be held onsite as soon as the event wraps up. Have someone take notes of everything discussed and let them know that these points will be revisited later in greater detail for the main debrief session coming up.
At the end of this session, you should have some valuable inputs from your team which you can incorporate into your next event planning process.