Tag Archives: Mumbai

What event licenses are required for your next company event ?

People often ask me, what is the most important aspect when you organize an event for your client  ? What do we as clients need to account for?  Well, for us, there has always been one response, Event Licenses.

Before any event takes place, there are a set of licenses which one requires to acquire to ensure a smooth flowing event.  Most hotels provide clients the list of licenses ,which they would require to be submitted to them 24 hours before the event begins . There may be slight differences in the list provided, depending on the type of event.

Let us hypothetically consider an event which has everything in it, A company conference without any sponsors or paid attendees. A closed door invitee only event. It is a full day conference with Live Entertainment and a DJ Party to follow.

The list of licenses you would require are :

  • Rangbhoomi License
  • No objection Certificate from the Additional Collectors office
  • No Objection Certificate from the Local Police Station
  • No Objection Certificate from the Traffic Police Department
  • No Objection Certificate from the Fire Brigade
  • Police Commissioners Note

The above licenses come as a cluster of licenses common for any event.

For the DJ at your event, you require :

  • Phonographic Performance Ltd License : For any music apart from music by Yashraj Films.
  • Novex : This license is acquired for any music used at the event which is by Yashraj Films.

If you are having any Live Performance at your event, then you require :

  • IPRS : It stands for Indian Performing Rights Society Ltd. It is issued for any Live Entertainment you plan to have at your event.

Other Licenses Required :

  • Liquor License
  • Public Works Department License : You need to get this when you have a generator at your event.
  • Foreign Artist Permission : Whenever you have people from another nationality performing at your event, you require to get a license for that separately.

Documents you will require to get these licenses :

  • Floor Plan from the venue
  • No Objection Cerificate from the Venue
  • Letter of Application to different licensing departments on your company’s letter head along with an affidavit on a stamp paper.
  • Visa and contract copy between the artists and employee company if you have any foreign artists performing. It would be preferable in this case to get artists on a business visa and not an employment visa.

More often than not, it is advisable to ask the hotel what licenses they would require for the event and accordingly proceed.

So given above are the list of licenses required for your event,  in-case you have sponsors and paid attendees at your event, there is the Entertainment Tax directorate which comes in factoring in details on a subjective event to event basis.

Event Food

Food is one of the best marketing efforts that engages all the five senses. Good catering and excellent service often stand out to companies as much as the corporate event’s message itself.

There are many items to consider when planning your menu and venue for your corporate event.  A few ideas to keep in mind are:

- The size of the crowd

- How long they’ll be attending your corporate event

- What your venue is capable of handling as far as serving and seating

- Your budget

Make sure the food you serve at your corporate event is easy to eat and not too messy, as not to distract guests from conferences and team meetings.

Keeping in mind the preferences of guests or the mood of the event, a novel idea to engage your clients at your corporate events is to experiment with the cuisine – people generally remember having a new experience when it comes to food.

You can be as creative or as traditional as you like, but incorporating special dishes by breaking out of the typical mold will surprise and interest your attendees.

One of the main intentions of corporate cocktails is to initiate guest interactions and enable networking. Finger food works very well for this purpose – and a platter of canapes which are bite sized and creatively presented, are the best pick.

Food that is flavorful and beautiful to behold is essential at corporate events, but when it compliments the theme of the event, it’s even better.

Another fun idea is to match the theme or style of the food to the theme of the corporate event. How much fun you have with this idea depends on your company’s guidelines, so make sure to check them.

Dessert is a must have at any corporate event, it acts as the perfect finish to the culinary experience and the event itself.

The Grand Hyatt Mumbai

Grand Hyatt Mumbai is one of the best conference hotels in Mumbai for all types of meetings and Events that are conducted with unparalleled style, elegance and attention to detail. 

Pegasus Events executed a media master class and luncheon organised by Tourism Victoria, at this venue. Gary Mehigan, chef and co-host of Masterchef Australia, was the highlight of this event – he conducted a master class for the special invitees from the media, which was followed by the luncheon. For this reason, the venue used was Celini, where a special menu was designed and implemented by Gary. The set up at the venue was designed in a way to bring the feel of Melbourne, with its must-visit and popular destinations.

The Taj Palace Mumbai

 

Overlooking the Gateway of India with a panoramic view of the bay, the Taj Palace, Mumbai, is one of the leading hotels of the world and also a favorite destination for business. Known as Mumbai’s original luxury hotel, it is an event space like none other in the world. The palace has been restored to its pristine glory; and it provides an elegant setting for hosting high-level meetings and upscale private events.


It played the perfect host to the Parthenon Group’s education seminar, a high-profile corporate meeting, with its unparalleled hospitality.

The Trident Hotel Mumbai

The Regal Room at The Trident Mumbai

The Trident Hotel at Nariman Point Mumbai is one of the city’s grandest landmarks. The Product of the Year India Awards 2013, was organized by Pegasus Events at the Regal Room, which added a lot of value to the event, with the spaciously built banquet halls, super premium service quality and excellent food that Trident had to offer.

USP : Located at Nariman Point, the Trident offers the best view of Mumbai – with the city’s skyline and Marine Drive, the long promenade along the bay.