Tag Archives: event venue

Event Seating

Event Seating

The seating arrangement at your event is a deciding factor in making or breaking the event. The venue for any event is chosen after examining the layout and the space available.  However, venue seating charts are often deceiving and are not good measures of how many people can be placed or seated comfortably. Before event planners can pack in as many attendees as the venue can allow, it must be determined what kind of seating will be used and in what configuration.

The dynamics, networking and participation at the event depends on seating. Depending on the objectives of the meeting or the event, assigned seats or tables can be beneficial.

Deciding the type of seating at events depends on  some factors like – where the food will be served, if the attendees will be taking notes or using laptops during the sessions, if there will be an award ceremony that requires people to walk up to the stage, the shape and size of the stage and the size of the audience.

The different types of seating generally used are:

Theater style seating

Classroom style seating

Round table/cluster seating

To ensure that you are selecting the best seating solution for your event, ask yourself what is needed and what is available. What you need will be determined by the size of the audience and the itinerary of the sessions held during the event. Whether you are planning an award show or a training seminar, specific furniture and configurations will be more functional than others.

 

 

Non-Traditional Event Venues

Non-Traditional Event Venues

About the Author:

The fun loving, energetic Marketing Manager from Kansas City, MO, Kaitlin is the one who makes sure the office is always running smoothly.

When picking a venue for your event you have two main categories to choose from. You could go for a traditional venue or you could find a unique non-traditional event venue.

Picking a traditional venue is easy. If you do things the traditional way  you could pick a hotel ballroom, a resort, convention center, or banquet hall. These venues are reliable and have been used time and time. They are tried and true. However, they are a bit boring and you can bet your guest will not remember the venue after the night. Events are becoming more and more of an immersive experience planners and event professionals alike are turning to non-traditional venues to find that extra wow factor.

So what is a non-traditional event venue? Non-traditional event venues are places that are generally not created for events as their main purpose. There are many types of non-traditional venues for your event. Two categories come to mind when thinking about non-traditional event venues; architectural spaces, experiential venues. We will break down the two categories in the following paragraphs.

The first type of non-traditional event venue are architectural spaces. These are interesting architectural spaces such as a warehouse, an airplane hangar, a rooftop, or train station. Below is a photo from an event where a manufacturing warehouse was transformed into a venue.

The second type of non-traditional event venue are experiential venues. These types of venues offer some sort of attraction that people would normally go visit whether there was an event or not. Zoos, botanical gardens, museums, and art galleries fall under this category.

When deciding if a non-traditional event venue is right for you, ask yourself “Will this add to my event cause or take away from it?” If you are planning a gala to raise help for animals, using a non-traditional event venue like a zoo may be perfect for your event. It will add a lot to the theme and create a fun and immersive experience for your guests.

However, there are a few things to keep in mind when choosing a non-traditional event venue as they do present a unique set of challenges when planning. Because non-traditional venues are not typically only event venues and used for other purposes during the day, they are likely to not have as much in-house options as a traditional venue would. You will more than likely need to find your own caterer, furniture rentals and more. However, this is not necessarily a bad thing and can help you create a truly unique and one of a kind event. Below are a few things to consider when looking at non-traditional event venues:

Food and Drink

While almost all traditional venues come with options for catering and beverages, it is not the case for non-traditional venues. Some non-traditional event venues may give you a list of preferred caterers but almost all will allow  you to choose your favorite to bring in. Often a non-traditional venue will also allow you to bring in your own bartenders and alcohol which can save you huge amounts of money at your event.

Event Rentals

Often traditional event venues will provide your events with tables, chairs, power and sometimes even linens necessary to make your event a success. This is not always the case with non-traditional event venues. When seeking out a non-traditional event venue be sure to see what is included in your venue rental. You may need to rent out chairs, tables, and more from an event rental company. If you are having your event somewhere like a parking lot or an airplane hangar you should also check on what the power limitations are. In non-traditional venues you are more likely to need to bring in a generator as your power supply.

Safety

Another important factor to consider when choosing a non-traditional event venue is the safety of your guests. While safety should always be an important factor when planning events, it will need special attention when choosing a non-traditional event venue. These venues are often they are not designed for events and do not have on staff event security. Be sure to check with the venue to see if you need to hire outside security before your event.

Now you have a great idea of how to start seeking out and looking for your perfect non-traditional event venue. Non-traditional event venues may be a little bit more work while planning but they pay off is definitely worth it. If the planning is too much hire an event planner to help you through the process. If you do go with a non-traditional event venue your event will be extremely memorable. You will be rewarded greatly for thinking outside the box and choosing a unique and fun venue!

 

The Grand Hyatt Mumbai

Grand Hyatt Mumbai is one of the best conference hotels in Mumbai for all types of meetings and Events that are conducted with unparalleled style, elegance and attention to detail. 

Pegasus Events executed a media master class and luncheon organised by Tourism Victoria, at this venue. Gary Mehigan, chef and co-host of Masterchef Australia, was the highlight of this event – he conducted a master class for the special invitees from the media, which was followed by the luncheon. For this reason, the venue used was Celini, where a special menu was designed and implemented by Gary. The set up at the venue was designed in a way to bring the feel of Melbourne, with its must-visit and popular destinations.

The Taj Palace Mumbai

 

Overlooking the Gateway of India with a panoramic view of the bay, the Taj Palace, Mumbai, is one of the leading hotels of the world and also a favorite destination for business. Known as Mumbai’s original luxury hotel, it is an event space like none other in the world. The palace has been restored to its pristine glory; and it provides an elegant setting for hosting high-level meetings and upscale private events.


It played the perfect host to the Parthenon Group’s education seminar, a high-profile corporate meeting, with its unparalleled hospitality.

The Westin Mumbai Garden City

The Westin Mumbai Garden City

The Westin Mumbai Garden City is a 5 star deluxe hotel which is 20 minutes away from Terminal 2 at The International Airport, located close to the business district and within easy access of the Bombay Exhibition Centre. Overlooking tranquil views of the Mumbai’s only National Park makes this premium hotel easy for guests to combine business and relaxation.

This venue played host to an annual awards ceremony for Aranca, a leading provider of customized investment and business research for global clients, executed by Pegasus Events. The venue’s muted colors, soothing lighting, state-of-the-art audio-visual equipment and sound systems created the perfect environment for an event of this kind. 

 

The Four Seasons Mumbai

The Four Seasons Mumbai
The Four Seasons Mumbai

Four Seasons is known world over for it’s unrivaled service.

The 10th anniversary celebrations – a cocktail event, for one of our corporate clients, Cunningham Lindsey, took place at The Gallery, a long and elegant hall with linear Czech chandeliers.

The venue was perfect for this corporate event as it was sophisticated and intimate, and the seating arrangement was made in a way to enable the crowd to move around freely.

How to Choose An Event Venue

How to Choose An Event Venue

About the author: 

Jeff Caldwell is Brand Manager of Litchfield Landscape Elements in Carrollton, GA. 

Picking the perfect place for your private or corporate event is as easy as making a simple checklist and going through it. Here are the main points you’ll need to focus on in order to make your gathering a success.

Define Your Event by Considering Your Attendees
Think about what kind of event you’re going to host and the needs of those who’ll be participating. Will people have to drive long distances or fly into town to attend? Is your event going to span more than one day? The answers to these questions can help you decide whether you should select a venue that’s close to lodgings or dining establishments.

Other important considerations include timing and overall duration. Your guests are certain to become hungry and tired after a while, especially if they have to do a lot of walking or socializing. While these aren’t unmanageable problems during shorter gatherings, you may still prefer a venue that offers on-site accommodations.

Matching Amenities to Your Guests’ Needs
Once you’ve identified pertinent attendee needs, check on the amenities available at each potential location, but don’t limit yourself. If you’re unfamiliar with the area, for instance, find out about local dining, shopping and lodging options. Choosing a venue within walking distance of such conveniences can make it much easier to schedule multi-day events. When combined with outdoor shelters or local resources, like nearby parks and entertainment, a minimalistic venue can become the scene of an unforgettable gathering.

Ensuring the Location Can Support Your Schedule
Of course, you’re also responsible for the actual activities that will occur during the event. Your venue must be able to accommodate lectures, speeches, dances, banquets or anything else you need to make the overall gathering enjoyable.

So, how can you tell if your proposed location is suitable? In most cases, the easiest way to get a good feel for what you’ll be able to do with the place is to check it out in person. While two competing venues may seem to be comparable on paper, touring them yourself will make it much easier to choose something you feel comfortable planning around.

The Value of Close Inspection
You should also take advantage of your inspections by comparing each venue’s listed amenities with what you actually see. For instance, it’s not enough to simply have audio-visual equipment of uncertain quality on hand; you need to ensure that the cables, connectors and devices are current enough to meet your standards. Similarly, you should inspect critical fixtures, such as outlets and lighting.

Be certain the space can create the aesthetic effect or impression you want to promote. True, some of your attendees will be considerate enough not to blame you and your organization for the patchy wallpaper or shabby decor, but can you say the same for your international business partners? If you plan on dressing to impress, then your venue ought to do the same.

Distinguishing Price Factors
Finally, remember that venue pricing isn’t just about space rental costs. Most venues work on a contractual basis, and if you’re careless about the details, you may be confronted with additional expenses or unreasonable fees.

Be certain to ask about special rate availabilities for repeat events and investigate whether you’d pay less during other timeframes. Even if you’re dead set on a date, learning more about your options may help you gain more bargaining power and make a smarter choice for future events. Good luck planning!

The Trident Hotel Mumbai

The Regal Room at The Trident Mumbai

The Trident Hotel at Nariman Point Mumbai is one of the city’s grandest landmarks. The Product of the Year India Awards 2013, was organized by Pegasus Events at the Regal Room, which added a lot of value to the event, with the spaciously built banquet halls, super premium service quality and excellent food that Trident had to offer.

USP : Located at Nariman Point, the Trident offers the best view of Mumbai – with the city’s skyline and Marine Drive, the long promenade along the bay.

 

 

How to market your event through social media?

How do you market your event through Social Media?

Whether you are planning a real time conference, gathering or a virtual class, social media can be an inexpensive and cost-effective way to create buzz or attract an audience and turn a one off event into a recurring one.

The trick is to know what will not only help you create that buzz about your event but also help keep in touch with your consumers pre and post the event. This blog contains a few useful tips designed to make your event shine along with your company.

The first step is to make people aware about your company products and services and subsequently about the event you plan to have. The end consumer could be corporate or an individual, mediums exist for every kind of target audience.

Marketing your event through Twitter, Facebook, LinkedIn, through a blog and also through other media platforms available online goes a long way in achieving this.

Using site specific features to promote your company and event help you in creating a buzz about your brand to the target audience, for example simple things like creating your own hash tag on twitter and constantly tweeting or creating your own company page or event page on Facebook. Beyond a certain point if you have enough generic content, the members and followers tend to create your content for you.

Along with the well known websites that may help you create the hype you are looking for or market your brand to the right audience, there are many other lesser known but extremely effective ways to do the same, there are many online calendars or local tv stations who host a wide variety of events which allow free postings.

For an event specifically you could actually use online registration tools to collect payments and sponsorship amounts hassle free.

Many websites like Foursquare offer a platform where participants would actually check – in at your event , the incentive for them being to gain extra points or  you could also consider having live twitter updates during the event, and the best of all live video streaming of the event to the event website for people who are not physically attending.

After your event is completed, many clients often tend to over look the importance of keeping in touch with consumers, which can be very important for customer retention, constantly using the above mentioned mediums for product and company updates can be very effective to keep people engaged and interested until the next event happens.